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AGENDA FOR MEETINGS

BOARD OF DIRECTORS MEETING

1. Meeting called to Order by President
2. Roll Call & Communications from Absentee Members
3. Welcome & Remarks by President
4. Reading of Minutes of Previous Board Meeting and MMR
5. Secretary's Report
6. Treasurer's Report
7. Vice President & Committees' Reports
8. New Business
9. Consideration of proposal for Membership, if any
10. Approval of Bills for payment.
11. Any other subject with the permission of the chair
12. Vote of thanks
13. Meeting Adjourned

GENERAL BODY MEETING

1. Meeting called to Order by President
2. Flag Salutation
3. One minute Silent Prayer for World Peace
4. Welcome by President / Presiding Officer
5. Secretary's Report
6. Introduction of Chief Guest
7. Address by Chief Guest
8. Interaction Time
9. Honoring Chief Guest
10. Any other matter with the permission of the chair
11. Tail Twister's Time
12. Vote of Thanks
13. Meeting Adjourned.

OFFICIAL PROTOCOL
The following is the official protocol policy of the LCI

Order of Precedence
Lions shall be recognized in the following order :
1. International President
2. Immediate Past International President /LCIF Chairperson
3. International Vice Presidents (according to rank)
4. Past International Presidents
5. International Directors /Board Appointees
6. LCIF Board of Trustees
7. Past International Directors
8. Past LCIF Trustees and Past Board Appointees
9. GLT/GMT/GST/LCIF Constitutional Area Leader
10. GLT/GMT/GST/LCIF Vice Constitutional Area Leader
11. Regional LCIF Coordinators and Area GMT/GLT/GST Leaders
12. Chairperson, Council of Governors
13. District Governors
14. International Administrative Officers
15. Multiple District FWC/GLT/GMT/GST and LCIF Co-ordinators
16. Immediate Past District Governor
17. Vice District Governors (according to rank)
18. Multiple District Committee Chairpersons
19. Past Council Chairpersons
20. Past District Governors
21. Multiple District Secretary (volunteer)
22. Multiple District Treasurer (volunteer)
23. District Secretary
24. District Treasurer
25. District FWC/GLT/GMT/GST and LCIF Co-ordinators
26. Region Chairperson
27. Zone Chairperson
28. District Committee Chairperson
29. Club Presidents
30. Immediate Past Club President
31. Club Past Presidents
32. Club Secretary
33. Club Treasurer
34. Multiple District Secretary (staff)
35. Multiple District Treasurer (staff)
36. District Administrative Secretary (staff)

TIPS FOR GOOD MEETINGS

a. Meetings to be brief and completed within 60 minutes

b. Start and end meetings on time.

c. All meetings to have agenda with clear delegation of who will do what.

d. Ensure proper arrangements of Venue, Mike, Dais, Lighting, Photographers, ChiefGuest, Caterer, Mementos, Garlands. (Assign responsibilities to individual members well inadvance)

f. Ensure meeting notice and invitations reach on time. Telephone to members and guests to ensure good attendance.

g. Use Name Boards for seats to avoid confusion on the dais. Secretary should direct the dignitaries to their seats.

h. Assign introduction, vote of thanks etc., in advance to ensure they are fully prepared and rehearsed to maintain time allotted for them.

i. Protocol to be established once and not repeated.

j. Flag Salutation should be rendered by a person who can read it well orpreferably render it by heart and earn special points.

k. Meeting place should be good, keeping with Lions Club's dignity, comfortable for the audience, spacious have good acoustics and also havegood parking facility.